Adding Recurring Transfers

A recurring transfer is a regular monthly transfer from one account to another account belonging to the same customer. You might set up a recurring transfer, for example, if you make a monthly transfer from an energy assistance account to cover a customer’s current utility expenses.

Note: Click here to find out how transfers affect General Ledger. See "Transfer from TAR to Repayment Agreement Account"

From the Main Menu screen, click TENANTS or RECEIVABLES. The Browse Tenant Leases or Browse Customers screen appears with all current leases or active customers displayed in a table.

Select how you want to order the tenant or customer table from the ordered by drop-down list, enter the search criteria in the search for field and click GO. The first tenant/customer to match the criteria is highlighted in the table.

Highlight the tenant/customer record you want to work with and double-click, or click

. The Tenant Management screen or Maintain Customer Information screen opens with the Tenant Information tab or Account Summary tab selected.

Select the Recurring Transactions tab. Displayed in a table are all the tenant's/customer’s recurring transactions.

Click

on the toolbar, and select “Add Recurring Transfer” from the menu that appears. The Add Recurring Transfer Wizard is initiated.

Hint: The non-editable customer name field appears at the top of the screens. Use this to verify that you are entering information for the correct account belonging to the correct tenant/customer.

Select the account you want to transfer from in the drop-down list.

Enter the amount of the transfer each time it occurs.

Select the account you want to transfer to in the drop-down list.

Enter a description for the recurring transfer.

10.

Specify the start month and start year, or when the recurring transfer schedule begins.

Hint: If you set the start date to a future date, the transfer will be applied the first time you generate monthly transactions on or after that date.

11.

Specify the end month and end year, or when the recurring transfer schedule ends. The transfer will stop permanently after if reaches this date. The default is blank, which means there is no end date. If you entered a maximum amount, the ending month and year will automatically calculate.

Hint: Use the start month and end month fields if the transfer is seasonal. The first transfer of the season will be applied in the start month. The last transfer of the season will be applied in the end month. The set of transfers will repeat the following year, provided the transfer has not yet reached an end date.

12.

Check the checkbox if there should be an active lease required for this transaction. If you check this box, the recurring transfer is only applied if the tenant/customer has an active lease.

13.

Click START to continue, review and confirm the information you have set up, and then click FINISH to add the recurring transfer.The Recurring Transactions tabappears again with the new transfer displayed in the table.